Executive and Development Assistant

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The Hospitality Center

St. Paul / Minneapolis, MN USA

Summary: The Executive and Development Assistant provides executive support to the Executive Director on projects and leadership processes, and assists the development operations of the Hospitality Center, especially with the implementation of regular and annual development events, overseeing portfolios of small, mid, and major donor connections.

Qualifications and Desired Skills:
Highly Missional – in agreement with the Hospitality Center’s mission and vision.
Strong Organization and Event Management Skills – able to manage multiple activities and deadlines concurrently, coordinate staff, volunteers, and vendors, and take the lead at appropriate events with execution.
Resourceful and Reliable – determined problem-solver; finds ways to accomplish goals and to meet deadlines.
Engaging Personality – able to connect personally with others; warm and inviting.
Self-Starting – create paths where none existed before and willingly dive into new territory.

Skills and Experience –
Bachelor’s or equivalent degree
Strong writer and communicator
Strong time and project management skills, follow-through, and reliability
Great collaborator; builds strong relationships internally and externally

1. Executive Assistant Details (20%)
Conserve Exectuive Director’s time by reading, researching, and routing correspondence; draft correspondence and documents; collect and analyze information.
Maintain Executive Director’s appointment schedule by planning and scheduling meetings, conferences, phone calls, and travel.
Coordinate Executive Director communication to board executive meetings and results thereafter as assigned.
Executive various organizational projects as assigned.

2. Development Operations (30%)
Donor Portfolios
Manage clear donor portfolios for Executive Director and also manage a portfolio of donors as well
Initiate and coordinate meetings and meaningful contacts between Executive Director and major donors, key constituencies, and major gift prospects
Development Events
Help plan, direct, and execute donor engagement events, and annual fundraising events, in collaboration with team and volunteers. Including managing all follow-up with first-time guests.

3. Donor Relations (50%)
Focuses on existing entry to mid-level donors who currently give as one-time and sustaining givers ($1-$500 a year)
Formulate individualized engagement strategies designed to intentionally strengthen and advance each donor relationship.
Personally engage each donor utilizing phone, email, mail and other non-face-to-face interactions to:
Thank Well – provide timely and personal acknowledgement of all significant giving, and express appreciation for financial and prayer support
Report Well – provide personalized reports at least annually showing the impact of donors’ giving and the value of partnership. Deliver according to donors’ preferred mode and frequency.
Update and Educate – share what God is doing through the Hospitality Center in the lives of the international students.
Show Opportunities for Partnership – invite people into meaningful partnership through new giving opportunities that align their passions with the Hospitality Center
Serve Donors – serve as a personal point of contact for all requests, questions, and account maintenance inquiries.
Donor Ministry – connect on a spiritual level; encouraging their walk with the Lord, praying with and for them, and incorporating principles of biblical stewardship and generosity as appropriate.

Send cover letter and resume to [email protected]

Handout: Executive Assistant.pdf