Job Title: Pastoral Assistant
Job Summary: The role of the Pastoral Assistant is to support the functions of the church by coordinating church communication and executing delegated administrative tasks
Position Status: Full-Time, Salaried, At-Will, 2 Year Duration
Renewable Salary: $70,000
Benefits: HSA Healthcare/Retirement
Program Reports To: Lead Pastor
Candidate Profile:
● Is a man who meets the qualifications of a deacon, presented in 1 Timothy 3:8-13; aspiring to eldership. The ideal candidate will aspire to long term pastoral ministry in a Reformed Baptist Church, with a budding ability to disciple believers, to teach, and preach; and a willingness to be developed in these things.
● Affirms the Second London Confession with no or minimal exceptions
● Is a member of Sellwood Church in good standing, or willing and able to join Sellwood Church at or before employment. The Pastoral Assistant is expected to be an active member of the church, in consistent and regular attendance at weekly Sunday morning worship, weekly Sunday evening prayer, Wednesday night midweek home gathering, quarterly members’ meetings, annual holiday services (Good Friday, Christmas Eve, Annual Caroling Outreach), and the annual church campout in August.
● Has a personable demeanor, enjoying interaction with the church and the community. The Pastoral Assistant will be the de facto community facing representative of the church in answering and replying to phone calls and emails.
● Is detail oriented with administrative experience and a proven ability for developing and maintaining organizational systems
● Has above average writing skills
● Has technological proficiency. This position requires work with Planning Center, Apple OS, Google Apps (drive, calendar, pages, sheets, forms, etc.), Squarespace, and other Job Posting for Pastoral Assistant digital platforms. The Church Office Administrator must be willing to learn other software as needed.
● 2-year commitment
Specific Duties & Responsibilities:
The overall task of the Office Administrator is to support the ministry of the church through organization, communication, and preparation as directed by the Lead Pastor. The following list is an example of the specific duties & responsibilities, which will change in accordance with the needs of the church.
● Assisting the Lead Pastor in Pastoral Duties (approx 40%)
- Regularly meeting with the lead pastor to pray for the church
- Attending regular visitation, and doing them alone when called upon; depending on ability
- Teaching and preaching when called upon for Sunday school, Sunday morning worship, Sunday evening prayer service; depending on ability
- Leading a midweek home gathering
- Meeting with members of the church for discipleship at lunch hours and at other times
- Other pastoral duties as determined by the lead pastor
● Administrative Functions (approx 60%)
- Function as the primary point of contact for the church, answering and returning phone calls and phone messages, and opening and organizing all incoming and outgoing mail
- Schedule & communicate with ministry volunteers for Sunday ministry; this includes Sunday school, worship service, evening prayer, and children’s ministries; in coordination with the lead pastor
- Keep the calendar for the church, making sure quarterly meetings and annual events are adequately prepared for
- Prepare the facility and print/collate materials for various meetings, trainings, and classes in the church building. This may involve organizing volunteer teams. Job Posting for Pastoral Assistant
- Function as the organizational point person for church activities, the church campout, outreach events, work days, funerals, weddings, trainings, classes and other events and be onsite for the duration of some of these classes and events
- Design, write, and oversee the all-church weekly email communication
- Organize weekly Sunday worship folders and Keynote slides
- Organize and maintain the church archives and digital file system
- Track various points of data such as members that have not attended for 2 weeks in a row, action items from Elders’ meeting, etc. for Lead Pastor’s weekly ministry report at staff meetings
- Coordinate the purchase of equipment and supply needs with deacons and ministry coordinators, maintaining an eye towards budgetary restrictions
- Oversee and manage the church website and the uploading and archiving of sermon audio and video
- Other administrative duties as determined by the lead pastor
See more: Sellwood Church Pastoral Assistant Job Description